Systems running in production, and what they changed

Five systems we designed and built, each described by what it does today rather than what it was promised to do. Evolūt Consulting and Hector Home Services are named with their permission. The others are described by their industry, because their names are theirs to share.

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Evolūt ConsultingInstitutional consulting · Ottawa, Canada

The funnel that qualifies before anyone answers

90% less admin for the founder, by the client’s own estimate

Custom apparel brandUnited States

A design request becomes a phone call within minutes

Minutes from a design request to an AI phone call, day or night

Real estate brokerageFlorida

One qualification model across voice and SMS

0 seller leads left waiting for a person to qualify them

Vehicle import brokerageMiami

Qualify, match live inventory and invoice, with no handoff

1 thread from first message to invoice, across voice, SMS and WhatsApp

Hector Home ServicesMarketing agency operations · 13 retained clients

Reporting day is gone

312 hours a year of manual reporting, gone

Five businesses, before and after

The same five moments, one from each business. Flip the switch to see what changed.

BeforeWith the system

Evolūt Consulting, by the client’s estimateThe founder’s month
30 to 40 hours of admin
2 to 3 hours of judgment
Custom apparel brandA submission after hours
Waits until the next morning
Called at 5am sharp
Real estate brokerageSpeed to lead
Hours, whenever a rep was free
Immediate, on both channels
Vehicle import brokerageA ready buyer
Stalls waiting on admin
Invoiced and logged in the thread
Hector Home Services, by the client’s estimateMonthly reporting
About 26 hours of copy and paste
None, it runs on schedule

What each system is made of

Different businesses, a lot of the same parts. Each one is assembled from what that business actually needed, and nothing else.

AI scoring and qualification
4 of 5
- Evolūt Consulting
- Apparel brand
- Real estate
- Vehicle import
Routes leads to a booking
4 of 5
- Evolūt Consulting
- Apparel brand
- Real estate
- Vehicle import
Writes back to the CRM
4 of 5
- Evolūt Consulting
- Apparel brand
- Real estate
- Vehicle import
AI phone calls
3 of 5
- Apparel brand
- Real estate
- Vehicle import
Timed follow up
3 of 5
- Evolūt Consulting
- Real estate
- Vehicle import
SMS and WhatsApp
2 of 5
- Real estate
- Vehicle import
Remembers returning contacts
2 of 5
- Apparel brand
- Vehicle import
Invoices inside the conversation
1 of 5
- Vehicle import
Reporting pipelines
1 of 5
- Hector Home Services

Counted only where the case study shows the part running in production.

“They didn’t just build pages or connect a few automations. They turned a detailed business process into a working system.”

Hinesh Chauhan, President, Evolūt Consulting

Read how Evolūt Consulting qualifies every applicant

What the five have in common

Everything writes itself down

Every call, score and report lands in the CRM or dashboard the team already uses, with nobody typing it in.

Every system knows when to stop

Quiet hours, two strikes before a lead is closed, a nudge and a final touch and then silence. Nothing chases forever.

People keep the judgment

The founder approves the exception, the CEO takes the biggest orders, and the agency keeps the dashboard its clients trust.

Clients other than Evolūt Consulting and Hector Home Services are described rather than named. Every figure on these pages comes from the deployed system or, where marked, the client’s own estimate.

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